Our client, a growing and dynamic private equity firm, is seeking a polished and proactive Executive Assistant to support a team of 3 investment professionals. This role is ideal for someone who thrives in a boutique and community-oriented firm, and enjoys being a key part of a diligent, high-performing team. The ideal candidate will have 3–5 years of administrative experience supporting a busy team, bring a confident, forward-thinking mindset, and take pride in being the person who keeps everything running smoothly. A strong attention to detail, polished communication skills, and a hardworking, can-do attitude are essential.
RESPONSIBILITIES
Answer and screen incoming calls with professionalism and discretion
Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts
Book and coordinate internal and external meetings, including logistics and follow-up
Ensure professionals are fully prepared for meetings with all necessary materials and information
Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations
Prepare and process monthly travel and expense reports in a timely and accurate manner
Provide back-up support to other admins during vacations or leaves, ensuring seamless coverage
Maintain the highest level of discretion and confidentiality in all matters
REQUIREMENTS
3–5 years of administrative experience supporting senior professionals, ideally in financial services
Bachelor’s degree required
Poised, tactful, and professional at all times
Ability to thrive in a fast-paced, rigorous work environment with shifting priorities
Superb written and verbal communication skills, with strong attention to detail when composing and proofing materials
Punctual, dependable, and highly organized, with strong follow-through
Demonstrated initiative, ownership of responsibilities, and a proactive, resourceful mindset
Ability to work both independently and collaboratively as part of a close-knit team
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
SALARY
$100–125K base (DOE) + discretionary bonus + excellent benefits
HOURS
9:00am–6:00pm (with some flexibility to be reachable after hours as needed)
Monday–Thursday in office, work-from-home on Fridays
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