Job Description

(Private Family Assistant with Driving & Logistics Focus)

Location: Atherton, CA 94027 (On-site with local travel)
Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt
Posting ID: PA-2025B
Posting Date: June 12, 2025
Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed.

Compensation:

• $72,800 – $270,000/year DOE
• Up to 20% discretionary annual bonus
• Full benefits: Health insurance, vacation, sick days, paid holidays
• Paid meal breaks
• Regular performance reviews
• Travel required as needed
  
   

At-Will Employment Notice:

This is an at-will position . Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice.

About the Role:

This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion.

This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Key Responsibilities:

Personal Logistics & Driving Support

• Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide.
• Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep.
• Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups.
• Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics.
  
   

Administrative & Vendor Coordination

• Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.).
• Track key project timelines, review contractor quotes, and facilitate approvals.
• Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs.
• Maintain digital files, coordinate minor travel bookings or confirmations when needed.
  
   

Household & Team Integration

• Support Principals in various household management tasks with poise and initiative.
• Join staff check-ins to report project updates and ensure aligned task execution.
• Provide support for small-scale events, guest arrivals, or family travel prep.
  
   

Qualifications:

• Bachelor’s degree or equivalent professional experience required.
• Minimum 3–5 years in a similar hybrid Personal Assistant or Chauffeur capacity.
• Prior luxury or private household experience strongly preferred.
• Clean California driver’s license; familiarity with Bay Area roads essential.
• Proficient in G Suite, iPhone, MacBook, and modern task tools.
• Highly organized, punctual, and resilient under pressure.
• Clear communicator with discretion and polished demeanor.
• Must be legally authorized to work in the U.S.
• Able to pass extensive background check and screenings.
  
   

Core Values:

• Principals First: Act in the best interest of the household at all times.
• Discretion & Accountability: Uphold privacy and take ownership of results.
• Efficiency: Work with precision, urgency, and adaptability.
• Growth-Oriented: Seek learning opportunities and embrace feedback.
• Integrity: Consistently deliver reliable and respectful service.
  
   

Why Join Us?

• Prestige & Professionalism: Operate in a refined, high-expectation setting.
• Team Culture: Join a respectful, values-driven household team.
• Advancement: Take advantage of structured reviews and performance incentives.
• Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics.
• Flexibility: Each day presents new challenges across people, places, and priorities.
  
   

Note:

The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.

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