Job Description

We’re looking for a driven real estate team catalyst to assist the lead agent and complete administrative tasks. Responsibilities include liaising between the agent and clientele, screening messages and notifying the agent of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today! Responsibilities:

• Adjust to the needs of the real estate office and execute other assistant duties when necessary
• Input information received about clients through streamlined database management
• Coordinate with agents to keep transactions moving forward smoothly
• Ensure that clients receive clear communications and updates on milestones and processes
• Coordinate with the HQ team to ensure that administrative, marketing, and scheduling are completed on time
• Assist with client and transaction paperwork, ensuring accuracy and proper process flow
• Accompany lead agents on appointments

Qualifications:

• Possesses discernment for working with confidential information and tight deadlines
• Experience in the real estate industry preferred
• Accustomed to navigating computer software such as Microsoft Office and MLS
• High school diploma required
• Proficiency with common communication and scheduling software
• Service mentality
• Technical proficiency
• Proactive in problem-solving
• Anticipating needs and taking the initiative
• 5 years of experience providing administrative support in a personal assistant role or similar

About Company: The mission of the Scott Varley Real Estate Team is to provide exceptional customer service, lead the real estate market, and build a world-class team of agents. We aim to be the real estate team of choice for residential and commercial buyers and sellers. We value kindness, integrity, accountability, productivity, and grit. With more than 30 years of experience and more than 5,000 properties sold, The Scott Varley Team serves the real estate needs of buyers, sellers, and investors in New York State’s Capital Region with dedication and pride. We serve all counties in the Capital District. The Scott Varley Team’s affiliation with Keller Williams also connects us and clients to a national and international market. We’re your neighbors across all geographical and virtual boundaries, plus we have the credentials and expertise to guarantee the best service in the industry.

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